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Privacy policy


This privacy policy governs the Edutribe website administrated by the Organisation and explains why, when and how the Organisation gathers personal data. It also provides information on how the Organisation stores, maintains and uses that data.

Policy statement


  1. The Organisation will ensure users have access to this policy. The definitions at the end of this policy must be read to support Where definitions are required, the word/s will be in italics.
  2. Personal data is collected when people:
    1. become members;
    2. subscribe to receive emails; or
    3. express interest to work for EduTribe Employ.
  3. Personal data is used to help the Organisation:
    1. contact subscribers via email; and
    2. connect candidates and employers.
  4. Some of this information is collected using cookies and similar tracking The Organisation uses cookies to store personal data, via a web analytics service that allows the Organisation to view and analyse information.
  5. The Organisation may also collect personal data when people communicate with the Organisation directly via email, telephone or mail. Data that is collected outside of the EduTribe website is only stored and accessed by the Organisation for the purposes intended. Once the matter for which the individual has contacted EduTribe via email, telephone or mail is closed, the data is disposed of.

Sharing of personal data

  1. The Organisation does not sell any personal data. Personal data may be available to any of the following authorised staff within the Organisation. This may include:
    1. Website administrators and IT systems administrators.
    2. Recruiters or managers responsible for EduTribe Employ.

Storage & Security of Personal Information

  1. The Organisation takes all reasonable steps to ensure the security of our system. Reasonable steps are taken to protect Personal data from misuse, interference and loss as well as unauthorised access, modification or disclosure. The website allows you to access your information at any time to keep it accurate and up to date or to unsubscribe.

Website profiles

  1. Member’s profiles are not made public by default through the website and can only be viewed by website A member can also unsubscribe at any time. Membership entitles the member free access to resources which can be used solely by the member while a registered member.
  2. If the website allows candidates or employers to create profiles on the website for the purpose of employment, they may choose the profile to be public or private. All the details, including contacts, in public profiles are visible to any website user. Once the profile is private, only website administrators can see it. The Organisation is not responsible for the privacy of the data once the user opts for a public Candidates and employers can change or update their profiles at any time.

Access to personal information

  1. As a member you can change or update your profile at any time by logging into the profile area on the website.
  2. Members can unsubscribe from the website and thus the email list at any time.
  3. If the website allows candidates or employers to create profiles on the website for the purpose of employment, candidates who have applied for any position on the website should be aware that the employer to whom their application is sent may also be holding their personal data. If you wish to access that information this should be requested directly from those employers.
  4. Candidates who are not registered as members on the website who have expressed interest in a position with EduTribe Employ through the website should contact EduTribe Employ directly regarding their personal data. If you wish to access that information this should be requested directly from EduTribe Employ. The EduTribe Employ contact details can be found on the website.
  5. If you are a registered member, you can remove all your personal data from the website and the Organisation’s systems by deleting your profile from the website.

User-generated content

  1. The Organisation is not responsible for the user-generated content on the website. However, it takes all reasonable steps to ensure a kind and respectful tone of the

Feedback and complaints

  1. Please contact the Organisation at if you believe the Organisation has breached your privacy rights, or if you would like to discuss any aspect of our website privacy policy.

Legislation compliance

Refer to QM-SS-001 Legislation and Regulations Spreadsheet.

Reporting requirements

Refer to QM-FOR-014 Organisational Chart and Reporting Requirements.

Related policies, procedures and other documents



Candidate refers to individuals who registered on the website specifically to respond to job ads published on the website.

Cookies are small text files that websites place on computers and mobile devices aiming to enhance and simplify online visits. Cookies can be erased from your computer or mobile device using your browser. For instructions on how to handle and delete cookies please look under “Help” in the browser.

Email subscriber is an internet user who permits the Organisation to send regular emails to them.

Employer refers to individuals or entities which registered on the website and can post jobads.

Organisation is One Tree Community Services Inc.

Personal data refers to any data collected that identifies a person, such as names, addresses, telephone numbers and other information.

Registered user refers to website users who registered their profiles on the website for the purpose of employment.

 Subcontractors: a firm or person that carries out work for a company as part of a larger project.

Subscribers: a person who has arranged to receive or access a service.

Third party is an individual or an organisation which may be indirectly involved but is not a principal party to an arrangement, contract or transaction.

User-generated content is any form of content such as video, blog posts, comments, digital images, audio files, and other forms of media that was created by website users and is publicly available on the website.

Website is EduTribe website (URL: administered by One Tree Community Services Inc.

Website users refers to people who visit the website.

Version History


(ISOC only)

Submitted by (SMT) Change Date (SMT) Approver (QMT) Approval Date
Description (SMT/QMT/ISOC)
1.0 Karri Hillier May 2020 Karri Hillier (CEO) May 2020 Original version
2.0 Elena Cheremisenova 2 June 2021 Irina Cattalini 28/7/21 Included website.
3.0 Elena Cheremisenova 6 July 2023 Irina Cattalini Corrected typos and added reference to app policies.
4.0 Karri Hillier 7/5/24 Irina Cattalini 15/5/2024 Revised for change to services now provided via the EduTribe website.